Jan 282012

Organizing your hard drive is just as important as organizing your cupboards.  By default, all downloads go into your Downloads folder. That would be like stuffing all your plates, spices, and canned goods into one cupboard.

Why is organization necessary? You want to keep your software and registration information in one place to make backup and subsequent reinstallation an easy task.  When you make a software purchase, sometimes the receipt has the serial number, but it is often sent in a separate e-mail.  Did you remember to print out both e-mails? Where did you put the hard copy?  What about that free Photoshop add-in? Even if it was free, do you remember where you got it so you can download it again?

Don’t panic, there is a way you can avoid looking for all those e-mails, or receipts and serial numbers you might have printed out when you made the purchase.

Step 1.  We recommend making a top level folder with a separate folder for each purchase or program.  You might call your download programs folder MyPrograms.  So, under MyPrograms you would have many folders, and the structure might look like this:

Put all your downloaded software into separate folders

Step 2. When you download a program you will get the prompt to Run, Save, or Cancel the download. Always select Save (unless the instructions specify that you click Run):

Always save your software to disk unless otherwise instructed

When you click Save, Windows Explorer will open to the location of your last download. Redirect it to your MyPrograms folder, create a new Folder for your latest download, then click Save again:

Save to a folder with a descriptive name

Step 3. Using Notepad, copy and paste the information from your registration e-mail into a text file and save it to the same folder as the program, like so:

Keep your registration info and program together

That’s it!

Now your downloaded program and registration information is in the same folder, speeding up the reinstallation process.  Even if some programs or add-ins are free, you still want them all in one place to make reinstallation easier.

Backup your MyPrograms folder regularly.

If you are preparing to wipe your system to do a fresh install, check your MyPrograms folder for all the programs and add-ins that you have downloaded, then go to the manufacturer site and download the latest versions* before you wipe your computer. Backup that folder, restore it to your freshly installed system, and reinstallation of your programs and utilities will be a breeze.

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*When preparing to wipe and reinstall your system, download the latest version for which you are licensed, or,  you may want to upgrade your license to get the latest version.

How do you know what version you are licensed for? Check the Help->About section of your program for the version number.  If the leading digit of the latest version is a full number higher than yours, chances are you may need to purchase an upgrade. If the leading digit is the same, but the other numbers are higher, then chances are the upgrade is free.

Example: You have version 4.876.1.0. The latest version is The leading digit indicates you might need to buy an upgrade. If the latest version is 4.975.1.0, then the upgrade is probably free.  Some companies charge for a .5 revision, like 4.312 to 4.5. Always check with the manufacturer when in doubt.

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